Job Description for Administrative Assistant II - Sheriff's

Position Announcement
Position Information
Job Title:
Administrative Assistant II - Sheriff's
Wage and Salary:
Application review will begin:
April 12, 2021
Application Deadline:
Open Until Filled
Job Description:

Jefferson County Sheriff’s Office promotes a criminal justice system that balances the protection of life, liberty, and property of the community with the rights and privileges of the individual, and to make choices that are consistent with the pursuit to fashion a credible, professional law enforcement agency, engraving the mark of excellence upon all acts and decision.

This position will provide administrative support and record management for all sworn officers.  Administrative Assistants may move between divisions from administration, patrol, jail, to criminal investigations, or special drug task force unit. Applicants with the ability to meet stringent deadlines, read and interpret documents, and write routine reports, will be successful in this role while completing the below key tasks and responsibilities:

  • Runs criminal histories, driving records, and vehicle registration information off of Etime through the State of Wisconsin for officers and for charging documents which are given to the District Attorney’s Office.
  • Receives open records requests over the telephone, mail, or in person from the public. 
  • Reviews each request carefully using the Open Records Law/HIPAA, accumulates releasable records; processes requests (redacts information from reports as required by law), carefully prepares response letter citing any statutes and/or balancing act used to process the request, collects payment, and distributes records to requestor/DA/other law enforcement agencies involved. 
  • Reviews and processes Patrol citations and 15-day notices. Edit’s warnings and citations as necessary. 
  • Transmits citations to State of Wisconsin and Clerk of Courts Office.  Archive’s citations and warnings when they are complete. Enters information into CIS database, enters dispositions, closes citations, files. 

Starting wage: $16.56/hour; 40 hours/week

Benefits: Eligible for competitive benefit package with details listed at the below link


Qualifications Needed:

  • High school diploma or equivalent required, with two years related experience and/or training; or associate degree; or equivalent combination of education and experience.
  • Background Check: The successful candidate will be required to submit fingerprints as part of an FBI criminal background check and to complete Security Awareness Training.

Qualifications Preferred:

  • Three years related experience and/or training; or associate degree and one year experience; or an equivalent combination of education and experience.